Effective Date: 10th July 2025
This Privacy Policy outlines how Koifluence LLC “we,” “us,” or “our” collects, uses, and protects your information when you visit our website koifluence.com. We are committed to ensuring that your privacy is protected, and this policy explains our practices regarding your personal data.
We collect the following types of information when you visit our website:
Server Logs: Our hosting provider, Statichost.eu, is a privacy-first service that does not collect or store any personal data related to website visits in server logs, including IP addresses, date and time of request, requested URL, User-Agent string, or Referrer. IP addresses exist only temporarily in server memory for the purpose of serving content and are not logged. Our hosting provider may retain minimal, non-personal information for billing purposes (e.g., response size).
Website Analytics (Matomo): We use a self-hosted instance of Matomo for website analytics. This allows us to understand how our website is used and improve its performance. With our configuration:
We do not use cookies for tracking.
All IP addresses are anonymised before being stored.
The data collected is stored on our own servers, ensuring full data ownership and control. This data is aggregated and used for statistical purposes only, such as understanding page views, visitor paths, and general website usage trends.
Website Statistics (Counter.dev): We also use Counter.dev for simple, privacy-friendly website statistics. Counter.dev is designed to provide anonymous, aggregated counts without:
Using any cookies.
Collecting or storing any personal identifying information. This helps us gauge overall website traffic in a highly privacy-conscious manner.
When you contact us via email or the contact form, we may collect the following information:
Email address
Name (optional)
Inquiry content
This information is securely transmitted from our website to our processing environment hosted by IONOS. We have a Data Processing Agreement (DPA) in place with IONOS for their hosting services. No personal data is stored or logged on this intermediary environment. The collected information is then sent to and stored in Zoho Mail (using EU data servers). This information will only be used to respond to your inquiries, fulfil your requests, or provide the requested services, and will not be used for any other purpose.
We rely on the following legal bases for processing personal data:
Legitimate interests: The processing is necessary for our legitimate interests, particularly for ensuring the security and stability of our website, and for understanding general website usage trends through anonymised analytics.
Performance of a contract: Responding to your inquiries is necessary for the performance of a contract with you. (If the inquiry leads to a service agreement).
Consent: Your consent to submit personal information through the contact form. (If consent is required).
Information from inquiries is retained for the period necessary to respond to the inquiry, and then appropriately deleted. Anonymised analytics data collected via Matomo is retained for statistical purposes as long as it is relevant for understanding website trends.
Depending on your jurisdiction, you may have the following rights regarding your personal data:
The right to access your personal data
The right to rectification of inaccurate personal data
The right to erasure of your personal data
The right to restrict processing
The right to data portability
The right to object to processing
Given that we only log anonymised IP addresses and do not use cookies for analytics, we do not maintain any other data that could directly identify you. Therefore, access to specific personal data may not be possible.
We do not share your data with third parties except as required by law or to fulfil our legitimate interests. For website analytics, as Matomo is self-hosted, your data is not shared with third-party analytics providers. Counter.dev also does not collect personal data for sharing. All personal data processing occurs exclusively within the European Union.
We take appropriate security measures to protect against unauthorised access, alteration, or destruction of personal data. While no method of transmission over the Internet or electronic storage is 100% secure, we strive to use commercially acceptable means to protect your information.
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.
If you have questions about this Privacy Policy, please contact us at: